July 2020  -  Vol.3, Issue 7
Jill, Welcome to the July ProcurePro Newsletter!
This month ProcurePro celebrates 7 wonderful years! 
10 Tips to Prepare for a Successful Financial System Implementation
At ProcurePro we have implemented a number of financial systems (FinSys) for our mid-sized clients as either a stand-alone system or combined with other modules in an enterprise resource planning system (ERP).  Last year we wrote an article on Implementing an ERP System – 10 Things to Consider First which we hope you found useful.  An ERP system includes multiple systems such as Finance, HR, Payroll, Inventory, Purchasing etc.  For this particular article let’s narrow that down to just the implementation of a financial system … how hard can that be?  In our experience, if your organization does not do the appropriate preparation ahead of time, it can be a very long, arduous process that may end up costing your organization thousands in time and money!

So, you’ve chosen your financial system, how can you prepare for the implementation?  What are the things you and your team must do before the implementation team even hits the ground … well, let us tell you!
1.  Establish the Executive Sponsor & Their Role

The Executive Sponsor should be a senior financial executive, ideally the Chief Financial Officer (CFO).  The more senior the more likely they will be able to prioritize project activities over other conflicting priorities within the organization.  The Executive Sponsor needs to be able to commit their time to the project and will be the person who updates, gains buy-in and support from the C-level executives within the company.  The Executive Sponsor should be the final decision maker and can ensure that the project and Core team remain on track and can adjust other priorities and activities of the team members if needed.  For the sake of the implementation we recommend that your Core team members report to this individual.
2.   Assign or hire a dedicated Project Manager

Someone MUST be assigned and dedicated to lead the overall project for your company and to liaise with the vendor.  This can be someone who has a project management background from your finance or IT teams, if you have one.  If not, hire a Project Manager (PM) from a company who has sufficient and proven experience implementing Finance Systems such as ProcurePro Consulting.  The PM should report directly to the Executive Sponsor, oversee the entire project, assist in coordinating company resources, actions, priorities, identifying risks, issues and documenting decisions.  They should also act as the primary contact and advocate for your company with the vendor.
To read the full article click here.
Customer Testimonial - Benecaid

“Susan was a tremendous help in keeping the team organized to move forward with both product development and launch.  When we had internal resources available, Susan was able to bring her up to speed and transition the project back to her leaving Benecaid in a great position to finish the project and launch.  We would not hesitate to use ProcurePro again in the future.”

- Leanne Baptista, VP Operations and Client Serivces, Benecaid 

To read the full Benecaid Testimonial please click here.

Taking supplier collaboration to the next level
Procurated for you: Agustin Gutierrez, Ashish Kothari, Carolina Mazuera, and Tobias Schoenherr, McKinsey & Company
Closer relationships between buyers and suppliers could create significant value and help supply chains become more resilient. New research sheds light on the ingredients for success.
Read the whole article here
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ProcurePro News & Events

We've Added Another Expert To Our Team! 

We are excited to announce that Lucas Mitchell has joined our team as our new Business Systems Analyst! 

Lucas is an IT specialist with over 3 years experience working in a wide range of roles in the financial services industry. His work background has provided a solid base of technology management, technical support, and process development skills to take the next step in his career with ProcurePro. 

Lucas' unique combination of skills and experience have given him the tools necessary to be successful as a part of the ProcurePro team.

Welcome to the team Lucas!  Read Lucas' full bio here.

Procurement Guru Jill Button Speaks About Transformations and the Challenges of the Moment

Check out President & CEO, Jill Button's interview with supply chain recruiting organization, Argentus as part of their executive interview series.  

To read Jill's interview please click here.

Top 100 Canadian Professionals Magazine

We are so proud to share that our very own CEO, Jill Button has been featured in the upcoming “Top 100 Canadian Professionals Magazine”!

Check out her profile by clicking here. 

I am a client of Jill’s and experienced first-hand how her methodologies really work.  It’s truly a practical guide to any executive who wants to ensure they are getting a fair deal and end up with the right solution

-Cindy Brown, CHRP, SVP of Human Resources at BOAT ROCKER MEDIA

UNTIL JULY 31ST - 100% of the purchase price will be donated to COVID-19 Relief! 

Learn the 4 Steps to Agile Procurement:

1. Planning & Requirements
2. Creating & Managing an RFP
3. Negotiate Like A Pro!
4. Supplier & Contract Governance
Available on Amazon now!

Dear Friends of Ontario Tech 

By the end of May, more than 1,200 students with urgent needs for living expenses such as groceries and rent received more than $220,000 from the Student Relief Fund. With the loss of summer jobs and limited part-time employment, we expect the need to rise significantly.

Our students are the leaders who will bring the innovation and skills needed to solve our future challenges as a society – it's important that they are able to continue their education and prepare themselves for their chosen careers. 

If you are in a position to help, please consider making a gift to the Student Relief Fund. Every dollar makes a difference and will be matched. 

Click here to make a donation.  

ProcurePro Webinar Series

10 Things to Consider BEFORE Implementing an ERP System

Is your organization implementing an Enterprise Resource Planning (ERP) System and you're unsure of where to begin? 

Join the experts at ProcurePro as we walk you through 10 Things to Consider BEFORE you begin your implementation.     

Thursday, August 13th at 10am



Please see our new Events Page for upcoming Webinars and Workshops and information on Past events!  

ProcurePro Events

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ProcurePro would love your feedback!
Are there Procurement and Supply Chain topics you would like to see more information and articles on? 
Would you like to collaborate on a feature article? 
Let us know how we're doing!  Send us an email to info@procurepro.ca  
Please email us at info@procurepro.ca or visit our website. We're always happy to talk or answer any questions you may have about procurement, competitive bids, negotiations and more.
Call us at: 416-505-8698
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